Stop exporting numbers. Start reporting information.
Your ERP holds the data. Getting from transactions to a report your management team can act on is still manual, still argued over, and still rebuilt every month. We design the reporting — the definitions, the structure, the pack — and because we are also your accountants, we can produce it every month afterwards.
You recognise at least three of these
None of them is a reporting problem yet. All of them become one.
- Revenue, margin and EBITDA are calculated differently in every spreadsheet, so no two reports agree.
- The data exists in Odoo, and the management pack is still assembled by hand.
- Getting one reliable number takes three people and an afternoon.
- Stock, receivables, payables and bank quietly stop matching what the balance sheet says.
- Gross margin moves and nobody can say which adjustment moved it.
- The pack arrives late enough that the month it describes is already over.
What an undefined number actually costs
Not the hours spent building the pack — those are the visible part. The real cost is that a figure nobody can defend gets defended anyway, in a meeting, by whoever built it. Decisions are then taken on a number whose definition changed since last quarter, and nobody notices until the year-end audit asks.
- 1definition of revenue, of margin, of EBITDA — written down and used everywhere
- Reconciledsubledgers tied back to the ledger before any number goes out
- Repeatablethe pack is produced the same way whoever is on holiday
How we do it
Three steps, and the first one is not about reports at all. A report built on data that does not reconcile is a faster way to be wrong.
- 1Data and definitionsWe check what is actually reliable in Odoo today, and we agree in writing what revenue, margin and EBITDA mean here. Returns, stock movements, purchase price differences and the other cost-of-sales adjustments get a rule before they get a line.
- 2We design the packThe management P&L, the KPIs and the cash view your business actually needs — not a template. Delivered in Odoo or in Excel, whichever your team will genuinely use every month.
- 3We produce it, or you doRecurring reporting and the reconciliations behind it, month after month. Or we hand it over with the documentation and train your team. Both are real answers; we do not pretend the second one is worse for us.
What the pack contains
Assembled from what your business steers on, not from everything Odoo can print.
- Management P&LOne consistent report leadership reads the same way every month, with the bridge back to the statutory accounts.
- EBITDA and gross marginEBITDA is easy to calculate. Correct EBITDA — with a written definition behind it — is harder, and it is the one people argue about.
- Inventory and COGS analysisCost-of-sales adjustments defined before they land in a report, so margin stops moving for reasons nobody can name.
- Actual versus budgetA recurring view of how the business is tracking against plan, with variances explained rather than listed.
- Cash and working capitalWhere the cash actually is and what is tying it up — the part a P&L never shows.
- Entity and branch viewsPer entity and consolidated, from one structure rather than five spreadsheets.
- KPI dashboardsThe handful of measures leadership genuinely checks, kept current and traceable to the ledger.
- Subledger-to-ledger reconciliationStock, AR, AP and bank tied back to the general ledger before anything is sent. This is what makes the rest defensible.
If you came looking for one particular thing
The detail behind the practice, so you can check that your case is in it.
- Analytical axes and analytical accounts
- Posting rules
- Cost by activity, project, department or responsibility centre
- Budgets
- Variance analysis
- Financial and operational KPIs
- Dashboard design
- Structuring the data behind the report
- Reports suited to each level of management
When this is not the answer
Reporting sits on top of things. When those are broken, reporting is not the fix.
- Your incoming flows arrive malformed — platforms, payment providers, payroll. That is Data & integrations, and it has to come first.
- You want a dashboard tool chosen and installed. We design what goes in the report and where the numbers come from; we are not a BI vendor.
- Your close takes fifteen days. A faster report on a late close is still late — start with the process.
Questions we get before the first call
Either, and most clients end up with both. We design the reporting once, then produce it monthly if you want us to. Because we are also your accountants, producing it does not require moving anything — we are already in the ledger it comes from.
Whichever your team will actually use every month. Odoo keeps the report tied to live data; Excel is easier to circulate and to annotate. We have no preference and we will say so — the format that gets read beats the format that is technically better.
Because the argument in the meeting is almost never about the layout. It is about whether that margin figure includes returns, and whether last quarter's did. Agreeing the definitions in writing is what stops the report being re-litigated every month.
We can, and we will tell you which figures are safe to report and which are not, rather than reporting all of them equally. If the underlying flows are the real problem, the honest answer is to fix those first — that is a different engagement and we will say so.
No. Reporting design does not require moving your bookkeeping. It does mean we work alongside whoever keeps your books, and we will need their cooperation on the reconciliations.
Bring us last month's pack
Twenty minutes on the report you actually send to management is enough to tell you whether the problem is the definitions, the data underneath, or only the format.
Book the free diagnostic